San Marcos CISD

Administrative Associate, Child Nutrition (2444)

Job Posting

Job Details

TitleAdministrative Associate, Child Nutrition
Posting ID2444

JOB TITLE:   Administrative Assistant          WAGE/HOUR STATUS:      Nonexempt          Child Nutrition 


REPORTS TO:  Director of Child Nutrition  


DEPT. /SCHOOL:     Child Nutrition Department     DATE REVISED:       June 2019




Facilitate the efficient operation of the Child Nutrition Department office and provide clerical services to the director and to the department.   




            Minimum Education/Certification

            High School Diploma or GED

            College course work in business related subjects preferred


            Special Knowledge/Skills

            Strong organizational, communication and interpersonal skills

Strong computer skills preferred, knowledge of Microsoft Word, Excel and PowerPoint programs

            Proficient typing, keyboarding, and file maintenance

            Proficient accounting skills

Ability to keep information confidential

            Ability to be flexible and work on several different projects at the same time

            Bilingual (English and Spanish) preferred



            Minimum one year of related work experience 




  1. Perform duties in an efficient manner: all correspondence, memos, forms, meetings, agendas, sign in sheets, reserving meeting locations, meals and all other daily operation of office and department.


  1. Perform data entry and extraction functions for district student Eschool system for the purpose of updating student records and extracting data used to support other reports or other agency student data requests (duty funded by General Fund).


  1. Assist in receiving and responding to incoming calls and walk-ins, take reliable messages and route to appropriate staff.


  1. Responsible for maintaining all employees USDA tracking tool for Professional Standards regulation for National School Lunch and Breakfast Program.


  1. Responsible for maintaining all campus kitchen keys, department vehicle keys, and all petty cash for department.


  1. Submit all vehicle work orders and accident reports to District Transportation department and keep all vehicle registration up to date for the department vehicles.


  1. Assume clerical responsibility for the new hire paperwork for department staff, food-handler training certificates, and employee uniforms for department new hire employees.


  1. Maintain personnel files for department staff and ensure submission of required documentation, replacements, resignations, years of service, and retiree recognitions.


  1. Responsible for ordering, distributing, and maintaining employee uniforms to include reporting information to district accounts payable.


  1. Responsible for scheduling workshops/training and travel arrangements for out-of-district travel for department staff along with travel expense reports.


  1. Assume responsibility for accounts payable, including but not limited to processing requisitions, purchase orders, invoices for equipment vendors.


  1. Order office and custodial supplies for department and cafeterias.


  1. Assist cashier at campus cafeterias as needed.


  1. Receive, maintain, and track all kitchen health inspections and submit in TDA system. Maintain all campus food permits for school year and summer nutrition feeding program.


  1. Attend training classes and summer workshops as needed.



  1. Receive, sort, and distribute district mail and other documents to department staff.


  1. Regular attendance and punctuality; must be willing and able to report to work at the designated work site on regular daily basis according to established work schedule.


  1. Comply with district policy and procedures and demonstrate behavior that is professional, ethical, and responsible.


  1. Must be able to perform all responsibilities and duties of the job.


  1. Perform other duties and responsibilities as assigned by supervisor. 





Computer, printer, copier, fax, telephone, calculator, shredder, and other general office equipment




Mental Demands:

Ability to communicate effectively (verbal and written); basic math skills;  able to make calculations necessary to compile reports; maintain emotional control under stress; possess flexibility to work on several projects simultaneously and ability to prioritize tasks; ability to meet deadlines daily, weekly, monthly, and annually


 Physical Demands/Environmental Factors:

 Lifting up to 50 pounds; repetitive hand motion; prolonged use of computer; occasional in-district and out of district travel in personal vehicle.



Shift TypeFull-Time
Salary Range$17.92 - $23.86 / Per Hour
LocationChild Nutrition Services Department

Applications Accepted

Start Date07/09/2019